Records Management and Information Officer I at The National Quality Control Laboratory (NQCL)

Job Title : Records Management and Information Officer I
Advert No : NQCL NO.19/2026
Terms of Service: Contract (1 Year)
Position Level: NQCL 7
No. of positions: 1

a) Job Specifications
An officer at this level will work under the guidance of a senior officer.
Duties and responsibilities at this level will entail assisting in:
i. Reviewing and developing guidelines, procedure manuals, classification and document retention schedules and presenting them for review;
ii. Planning, organizing and implementing records and archives management programme in line with statutory requirements and monitoring compliance;
iii. Ensuring the safety, security, integrity and confidentiality in the provision of all records management services by supervising access to records storage area and labeling all records;
iv. Coordinating appraisal of records and making periodic recommendations for permanent preservation or disposal in liaison with Kenya National Archives and Documentation Services;
v. Supervising registry operations;
vi. Contributing in the review, development and implementation ofthe Standard Operating Procedures in Quality Management Systems of audit recommendations.

b) Person Specifications
For appointment to this grade, an officer must have:
i. Three (3) years’ experience at the grade of Records Management Officer II or in a comparable position;
ii. Bachelor’s degree in any of the following disciplines: Records and Archives Management; Records and Information Technology; Records and Information Science orits equivalent qualification from a recognized institution;
iii. Proficiency in computer applications.

TERMS OF ENGAGEMENT
Successful candidates shall be placed on contract for a period of one (1) year. Other terms and conditions of service shall be guided by the provisions of the National Quality Control Laboratory (NQCL) approved Human Resource Instruments.

Details of the positions are available at: https://nqcl.go.ke

HOW TO APPLY
Interested applicants must adhere to the following application instructions. Submit both hard copy and soft copy (PDF format) applications as outlined below.

Required Documents:
1. Copy of National Identification Card
2. Duly signed application letter
3. Curriculum Vitae (CV)
4. Copies of relevant academic and professional certificates.

NOTE
NQCL is an equal opportunity employer dedicated to diversity and inclusion for qualified applicants from all backgrounds including persons living with disabilities. Submission Guidelines: - Hard copy applications must be sealed, clearly marked “Confidential”, and indicate the job reference number corresponding to the position applied
for.

Deliver to: Ag. Chief Executive Officer
National Quality Control Laboratory
University of Nairobi
School of Pharmacy Building 2nd Floor – Kenyatta National Hospital
P.O. Box 29726 – 00100
NAIROBI

Soft copy applications must be sent via email to: hr@nqcl.go.ke copy to hrunitnqcl@gmail.com.
Applications must be submitted by 17:00 hrs on 14th April, 2026.