Assistant Manager Human Resource & Administration at KENTRADE

Assistant Manager Human Resource & Administration – KTNA 4

Reports to : Manager, Human Resource and Administration
Duty Station : Nairobi

Purpose for the Job
Responsible for coordinating and supporting HR and Administration functions which
include recruitment & selection, employee development, performance management,
benefits administration, employee welfare, administration, facility management, records management and other related functions to achieve the Agency mandate

Duties and Responsibilities
1. Coordinate recruitment, selection and onboarding processes.
2. Coordinate the performance management process and ensure effective
implementation of the performance management system
3. Coordinate staff training and development planning and execution
4. Implement the career plans and succession planning activities
5. Coordinate the development and implementation of development programmes such
as internship, management trainees, coaching and mentoring.
6. Coordinate effective induction programmes
7. Provide basic counselling to staff who have performance-related obstacles
8. Monitor the implementation of employee medical schemes and health & safety
programmes. Monitoring relevant Agency insurance policies and lodging claims.
9. Coordinate the employee separation process
10. Implementation of the various staff welfare activities as outlined in the policies and
procedures.
11. Coordinate Leave Management and Monitor staff attendance including punctuality
and absenteeism.
12. Administration of the staff pension scheme activities in liaison with the service
providers.
13. Implementation of the performance contract activities relating to human resources
department.
14. Payroll management.
15. Facilities management (repair & maintenance, management of lease agreement,
office space planning, furniture layout, photocopying and printing facilities, office
parking slots, washrooms, lighting, air circulation etc.).
16. Work environment management in liaison with contractors and service providers
(cleanliness, fumigation, emergency procedures, health, fire protection/safety and
waste management).
17. Monitor implementation of service provider’s contracts (cleaning, courier, outside
catering etc).
18. Managing the Agency vehicle fleet and all transport needs of the Agency staff.
19. Monitoring and reporting on the human resource and administration budget
expenditure.
20. Advising the management on the security requirements for the Agency and
proposing sound security policies and procedures. Plan and carry out security
awareness training and sensitization briefs to all staff. Coordinate drills and ensure
that adequate measures are taken to prevent fire risks.
21. Undertake such other duties as may be reasonably required and which are consistent with the level of responsibility for this job.

Minimum Academic, Professional Qualifications and Experience
i. Relevant experience of not less than eight (8) years.
ii. Master’s degree in human resource management, Human Resource
Development or Business Administration from a recognized institution or
equivalent qualification
iii. Bachelor’s degree in Human Resource Management, Human Resource
Development or Business Administration or any other relevant degree from a
recognized institution.
iv. Certified Human Resource Practitioner of Kenya (CHRPK)
v. Management/Supervisory Course lasting not less than two (2) weeks from a
recognized institution.
vi. Practicing member of the Institute of Human Resource Management (IHRM)
in good standing.
vii. Meets the provision of Chapter Six of the Constitution.

Apply

https://portal.kentrade.go.ke/careers

Deadline 9th September 2025