SENIOR ADMINISTRATIVE ASSISTANT at South Eastern Kenya University

POST OF SENIOR ADMINISTRATIVE ASSISTANT GRADE 8 (FORMERLY GRADE 10) - REF: SEKU/ADV/AD/2/06/2025 - 1 POSITION

SALARY SCALE

1. Basic salary: KES. 63,647.00 p.m- KES. 97,988. 00 p.m
2. House allowance: KES. 35,383 .00 p.m
3. Commuter allowance: KES.10,000.00 p.m.
4. Leave Allowance: As provided by the University
5. Medical Cover: As provided by the University
6. Terms of Service: Permanent and Pensionable

a) Duties and Responsibilities
The duties and responsibilities entail assisting in:

1. Documenting and ensuring proper record keeping for events, activities and operations in in respective Divisions/Schools/ Departments/Sections.
2. Collecting, compiling and analyzing of data.
3. Ensuring general cleanliness in offices and meeting rooms.
4. Maintaining records of University assets in respective areas.
5. Overseeing telephone and registry services in respective Divisions/Schools/ Departments/Sections.
6. Drafting reports and briefs.
7. Drafting of budgets and procurement plans.
8. Making requisitions for office stationery, equipment and furniture and other required materials.
9. Ensuring security of records, stationery, office equipment furniture etc.
10. Coordinating transport and logistics for in respective Divisions/Schools/ Departments/Sections.
11. Offering secretariat services to university committees.

b) Person Specification
For appointment to this post, a candidate must:

1. Have Bachelor’s Degree or equivalent from an accredited and recognized university.
2. Be a Member of a recognized professional body (where applicable).
3. Have knowledge of relevant legislation.
4. Have proficiency in computer applications.
5. Satisfy the requirements of Chapter Six of the Constitution of Kenya (2010) on Leadership and Integrity.

All applications should be clearly marked with the reference number of the advertised position and submitted as follows:
1. Interested applicants should send THREE (3) HARD COPIES of application letter, Curriculum Vitae (giving details of educational and professional qualifications, age, detailed work experience, present post and salary, applicant’s telephone number and e-mail address), Academic & Professional certificates and other relevant testimonials to the address below, quoting clearly the relevant reference number on the envelope.
2. Those who had applied earlier for the re-advertised positions need not re-apply.

The Deputy Vice-Chancellor,
Corporate Services
South Eastern Kenya University
P.O. BOX 170-90200,
KITUI.

3. A MANDATORY electronically scanned copy of the application in PDF format (as one running document) to be sent to recruitment04@seku.ac.ke latest by MONDAY, 22^nd SEPTEMBER, 2025. INDICATE THE JOB APPLIED FOR AND REF: ON THE SUBJECT OF THE EMAIL.
4. Only shortlisted candidates will be contacted.
5. SEKU is an equal opportunity employer and female candidates and persons living with disabilities are encouraged to apply.

Cc: NCPWD