Roving Secretary (Administrative Assistant) – USEFMs Only at U.S. Embassy to Kenya
Job role insights
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Date posted
August 29, 2025
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Closing date
September 1, 2025
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Hiring location
Nairobi, Kenya
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Qualification
Bachelor Degree
Description
- Announcement Number:
- Nairobi-2025-045-EFM
- Hiring Agency:
- Embassy Nairobi
- Position Title:
- Roving Secretary (Administrative Assistant) - USEFMs Only
- Open Period:
- 07/29/2025 - 09/01/2025Format MM/DD/YYYY
- Vacancy Time Zone:
- GMT+3
- Series/Grade:
- FP - 0120 7
- Salary:
- Not Specified
- Work Schedule:
- Intermittent - WAE-When Actually Employed
- Promotion Potential:
- FP-7
- Duty Location(s):
- 2 Vacancy inNairobi, KE
- Telework Eligible:
- No
- For More Info:
- HR Section
000-000-0000
NairobiRecruitment@state.gov
- Hiring Path:
- • Open to the public
- Who May Apply/Clarification From the Agency:
- For USEFM - FP is FS. Actual FP salary determined by Washington D.C.
• U.S. Citizen Eligible Family Members (USEFMs) - All Agencies
Employees of the Mission / USEFMs/EFMs - Security Clearance Required:
- Top Secret Clearance
- Appointment Type
- Permanent
- Appointment Type Details:
- Definite - Not to Exceed 5 years
- Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
- Summary:
The work schedule for this position is: WAE - Intermittent
Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Post management is temporarily suspending the use of Highest Previous Rate (HPR) to establish initial salaries at levels above Step one of the grade of the position. This policy will apply to all EFMs newly hired on FMA appointments.
- Supervisory Position:
- No
- Relocation Expenses Reimbursed:
- No
- Travel Required:
- Not Required
The Administrative and Program Support Rover position provides administrative, data analysis/report, program/project coordination, or management support to post. In addition to administrative and program support, this position provides cleared escort responsibilities. This position addresses short-term assignments as needed by post including staffing gaps, ad-hoc projects, and/or short-term workload increases. To provide maximum flexibility, this position may be implemented either as regular (full-time or part-time) or intermittent/irregular (a when actually employed) basis. Post HRO or DHRO supervises the Rover position, but the incumbent will receive work guidance from supervisor in currently assigned area.
- Requirements:
Experience:
Three years of office administration and management experience is required.
JOB KNOWLEDGE:
Incumbent will need to have a broad knowledge of the Embassy, including all Agencies. The incumbent will interact with employees from the Embassy and other Agencies as well. Job holder must have a good general knowledge of agency correspondence and other applicable office procedures. The incumbent must be able to respond to some questions from VIP visitors and the Front Office regarding Area. Confidentiality is imperative. Must be able to interact with VIP visitors and the Front Office.
- Education Requirements:
Completion of two years post-secondary education is required.
- Evaluations:
LANGUAGE PROFICIENCY:
English Level IV (Fluent) Speaking/Reading/Writing is required.
SKILLS AND ABILITIES:
Skill in working with people from varied backgrounds, educational levels, and cultural surroundings in order to create and maintain an amiable and success-oriented working environment.
Skill in working positively with colleagues in order to promote harmony, cooperation, and good morale.
Professional judgment to make decisions within areas of responsibility to move projects forward and achieve section goals on-time. This includes knowing when it is necessary to seek guidance from more experienced employees.
Strong professional communication skills in writing and speaking. This includes ability to draft, format, and edit correspondence, report, memo, and other documentation as required. Ability to speak effectively and with clarity and conciseness.
Requires a TOP SECRET security clearance.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
- Qualifications:
All applicants under consideration will be required to pass security certifications.
- Benefits:
- Agency Benefits:
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
- Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
FURTHER, THE FOLLOWING APPLY TO EFMs, USEFMs, and AEFMs ONLY:
- Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible to apply. (This does not apply to those on WAE appointments.)
- Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.
- The following may also be considered when determining successful candidacy: nepotism, conflicts of interest, budget, etc.
- How to Apply:
All candidates must be able to obtain and hold a Top Secret clearance.
Interested candidates for this position must submit their application to the following link for consideration https://ke.usembassy.gov/jobs/ Click ERA site under Job Openings
- Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
Eligible Family Member Applicants:
• Copy of Sponsor's Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)- High School Diploma
- Next Steps:
Applicants who are selected for an interview will be contacted via email.
For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Nairobi, Kenya.
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