Principal Office Administrator (CEO’s Office) at The National Quality Control Laboratory (NQCL)

Job Title : Principal Office Administrator (CEO's Office)
Advert No : NQCL NO. 1/2026
Terms of Service: Contract (1 Year)
Position Level: NQCL 5
No. of positions: 1

a) Job Specification
Duties and responsibilities at this level will entail:
i. Maintaining office diary;
ii. Typing and data processing;
iii. Undertaking reprography;
iv. Operating and managing office equipment;
v. Attending to visitors/clients and customer inquiries;
vi. Handling correspondences,telephone calls, office documents and equipment;
vii. Planning and organizingmeetings, appointments, workshops/conferences and seminars;
viii. Ensuring security of office equipment;
ix. Ensuring security, confidentiality, integrity and availability of office data, records and documents, including classified materials;
x. Implementing and monitoring proceduresfor record keeping of correspondence and file movements;
xi. Maintaining an up-to-date filing systemin the office including archiving of records;
xii. Preparing responsesto routine correspondences;
xiii. Managing office protocol and etiquette; and
xiv. Managing petty cash.

a) Person Specifications
For appointment to this grade, an officer must have:
i. Cumulative service period of nine (9) years relevant work experience, three (3) of which must be at senior office administrator or in a comparable position;
ii. Bachelor’s degree in Secretarial Studies or Bachelor of Business and Office Management or equivalent qualification from a recognized institution; OR Bachelor’s Degree AND a Diploma in Secretarial Studies or equivalent
qualification from a recognized institution;
iii. Management course lasting notlessthan four(4) weeksfroma recognized institution;
iv. Proficiency in computer applications.

TERMS OF ENGAGEMENT
Successful candidates shall be placed on contract for a period of one (1) year. Other terms and conditions of service shall be guided by the provisions of the National Quality Control Laboratory (NQCL) approved Human Resource Instruments.

Details of the positions are available at: https://nqcl.go.ke

HOW TO APPLY
Interested applicants must adhere to the following application instructions. Submit both hard copy and soft copy (PDF format) applications as outlined below.

Required Documents:
1. Copy of National Identification Card
2. Duly signed application letter
3. Curriculum Vitae (CV)
4. Copies of relevant academic and professional certificates.

NOTE
NQCL is an equal opportunity employer dedicated to diversity and inclusion for qualified applicants from all backgrounds including persons living with disabilities. Submission Guidelines: - Hard copy applications must be sealed, clearly marked “Confidential”, and indicate the job reference number corresponding to the position applied
for.

Deliver to: Ag. Chief Executive Officer
National Quality Control Laboratory
University of Nairobi
School of Pharmacy Building 2nd Floor – Kenyatta National Hospital
P.O. Box 29726 – 00100
NAIROBI

Soft copy applications must be sent via email to: hr@nqcl.go.ke copy to hrunitnqcl@gmail.com.
Applications must be submitted by 17:00 hrs on 14th April, 2026.