Administration Officer at Equity Afya

Job Purpose:

Reporting to the Head of HR, the role holder will provide executive and administrative support to the ExCo team of Equity Afya. The position holder will be the link between Staff and the Equity Afya stakeholders to enhance operation, communication, customer experience, and decision-making process.

Key Responsibilities:

    Provide all secretarial, logistic, administrative and executive support to the Executive team and EQA Support teams.
    Coordinate and facilitate seamless and orderly day-to-day operations and execution of the ExCo’s calendar through arranging appointments, meetings, conferences and appropriate meeting rooms.
    Key liaison for EQA & Group, procurement on administrative duties.
    Support procurement needs for EQA owned facilities. 
    Enhance operational efficiency at Head Office by ensuring optimum levels of office supplies and tracking records through delivery.
    Coordinate office cleanliness and ensure provision of critical office supplies in the essential.
    Reconcile suppliers’ statements for head office and submit them for approval and payment.
    Receive and screen incoming correspondence and mail and dispatch to the relevant team leaders for action.
    Plan and coordinate central travel and logistics coordination for the head office team including events and meetings management.
    Coordination of EQA support team office activities.
    Perform any other duties as may be assigned from time to time.

Qualifications, Professional Memberships, Experience, Competencies & Skills:

    Degree in Business Administration, Office Management, or related field
    Minimum 3-5 years of proven experience in a fast-paced corporate environment.
    Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
    Strong interpersonal skills and professional demeanor.
    Strong communication skills, both written and verbal.
    Excellent customer experience skills.
    Excellent organizational, multitasking, and time management skills.
    Self-motivated and ability to work under pressure.
    High level of discretion and confidentiality.
    Ability to work independently and in a team.

Organization