Financial Controller at Ministry of Agriculture & Livestock Development

Position Title: Financial Controller
Duty Station: PCMU Nairobi
Reporting to: National Programme Coordinator

1. Job Purpose
The Financial Controller is responsible for overall financial management of the
Programme, ensuring accurate, timely, and transparent accounting in compliance with
GoK and IFAD procedures. This role oversees the full financial cycle—from budgeting and fund flow management to reporting and audit facilitation—ensuring that Programme resources are managed efficiently and in accordance with legal and financial obligations.

2. Key Responsibilities
A. Financial Planning and Budget Control
• Provide financial inputs into the preparation of the Annual Work Plans and Budgets
(AWP&B).
• Ensure Programme budget is timely captured in GoK systems, including allocation
and access to counterpart funding.
• Monitor fund commitments, disbursements, and overall cash flow to support
effective implementation.

B. Financial Management and Compliance
• Ensure all project funds are used according to Financing Agreement conditions,
with due regard to efficiency, economy, and purpose.
• Maintain the designated and operational accounts in line with IFAD and GoK
financial rules.
• Contribute to the development and implementation of the Project Implementation
Manual (PIM) and Financial Manual, ensuring compliance at both national and
county levels.
• Ensure adherence to International Public Sector Accounting Standards (IPSAS) as
adopted in Kenya.

C. Financial Reporting and Communication
• Maintain accurate financial records and ensure linkage between accounts and
financial statements submitted to financiers.
• Provide timely, accurate financial reports to IFAD, GoK, and other stakeholders.
• Communicate financial procedures to implementing partners, counties, and service
providers, including fund access mechanisms and reporting requirements.

D. Disbursement and Fund Flow Management
• Ensure timely preparation and submission of Statements of Expenditure (SOEs).
• Monitor project liquidity, ensure timely disbursement from GoK and IFAD, and
facilitate flow of funds to implementing partners.
• Expedite loan disbursement and loan management processes.

E. Audit and Supervision Support
• Coordinate project audits by external auditors and ensure submission timelines are
met.
• Support joint IFAD/GoK supervision missions on financial aspects and implement
audit/supervision recommendations.

F. Other Duties
• Any other tasks assigned by the National Programme Coordinator to support sound
financial management of the Programme.

3. Academic Qualifications
• Bachelor’s degree in Commerce, Business Administration (Finance option), or
related field from a recognized university.
• Certified Public Accountant (CPA-K) qualification.
• Must be a member of a recognized professional accounting body and in good
standing.

4. Applicable Professional Experience
• At least seven (7) years of professional experience in financial management,
including a minimum of five (5) years in a senior management level managing
government and donor-funded projects at the level of a Finance Specialist.
• Demonstrated experience in public sector financial systems and budgeting
processes.
• Solid understanding of GoK budgeting and accounting procedures.
• Proven ability to work with accounting software, electronic spreadsheets, and
financial reporting tools.

5. Competencies and Skills
• Excellent analytical, organizational, and problem-solving skills.
• Ability to work under pressure, with minimal supervision, and meet tight deadlines.
• Strong interpersonal and communication skills.
• Excellent planning, recordkeeping, and report-writing skills.
• Proficiency in MS Excel, Word, and accounting packages.
• Team player, self-motivated, and results-oriented with high integrity.

Apply

1. Access the National Employment Authority’s Integrated Management System (NEAIMS) through www.neaims.go.ke
2. Sign up as a Jobseeker/Intern (if not already signed up).
3. Login and capture your CV/Profile comprehensively.
4. Submit your registration in the portal.
5. Apply for the position(s) of interest as advertised.
6. Frequently check on the status of your application and wait for shortlisting to be done.

Note: Manual/paper applications will not be accepted.

Documents Required (for shortlisted candidates)

• Updated Curriculum Vitae (CV)
• Copies of National ID, academic and professional certificates
• Supporting documents and testimonials
• Letter of recommendation from the current or recent Supervisor (Optional)

Successful candidates will also be required to submit documents in compliance with Chapter Six of the Constitution (2010).

Important Notes

• All appointments are on performance-based contract terms and are subject to an IFAD No Objection.
• Only shortlisted candidates will be contacted.
• The Ministry of Agriculture and Livestock Development is an equal opportunity employer.
• Applications from women, youth, and persons with disabilities are highly encouraged.