Deputy Director Supply Chain Management at HELB

Ref. No. HELB/006 - Grade 3
Please use ddscm@helb.co.ke to apply for this position

Job Profile
The job holder is required to perform a statutory role of leading all procurement and disposal policies and strategies in
compliance with Public Procurement and Asset Disposal Act 2015 and Regulations, 2020 in enabling the eleven (11) users departments within the institution maximize value received from procured goods, services and works to meet business objectives while ensuring alignment to the enterprise-wide risk management framework through implementation of a Procurement Plan.

a) Job Specifications
Duties and Responsibilities at this level will entail: -
I. Overseeing the development and implementation of procurement and disposal plans and budgets;
II. Reviewing purchase requisitions against stock records.
III. Advising the Accounting officer through professional opinion on procurement and disposal awards as per procurement and disposal Act 2015 and Regulations 2020;
IV. Overseeing timely statutory returns report preparation and submission;
V. Preparing tender documents and publishing procurement and disposal opportunities;
VI. Spearheading the development of tender specifications and performance standards;
VII. Managing and participating in procurement negotiations with suppliers;
VIII. Monitoring and evaluating the delivery and quality of approved supplies;
IX. Managing disposal of obsolete machinery, equipment, and other salvage goods;
X. Overseeing effective Procurement management to drive optimal and cost-effective supply of goods and services to
the organization;
XI. Overseeing tender and disposal openings and ensure preparation of subsequent minutes;
XII. Providing secretarial services to the Tender Evaluation Committee;
XIII. Ensuring compliance with the Public Procurement legal framework and HELB’s policies;
XIV. Streamlining procedures and resolving risks related to procurement;
XV. Overseeing preparation of periodic procurement, disposal and logistics reports indicating cost implication to
departments;
XVI. Overseeing the development of procurement and contracting requirements including monitoring of Contracts;
XVII. Overseeing quarterly and annual stock takes;
XVIII. Overseeing the preparation of supplier performance evaluations;
XIX. Maintaining the safe custody of procurement and disposal records;
XX. Spearheading compliance with relevant ISO standards;
XXI. Overseeing the formulation of the institutions annual consolidated and disposal Plans;
XXII. Overseeing statutory communication to bidders on institutional procurement and disposal decisions;
XXIII. Continuously monitoring requisitions to ensure that proper procedures are followed; and identifies and recommends the disposal of obsolete items.

b) Person Specifications
For appointment to this grade, an officer must have: -
I. Served for a cumulative period of fifteen (15) years relevant work experience three (3) of which must have been at
the grade of Assistant Director, Supply Chain Management or in a comparable position;
II. Bachelors degree in any of the following disciplines: -Supply Chain Management and Logistics, Purchasing and
Supplies Management, Procurement and Supplies Chain Management, Procurement, Commerce (Supplies
Management Option), Business Administration (Supplies Management option) or equivalent qualification from a
recognized institution;
III. Masters degree in any of the following disciplines: - Supply Chain Management, Logistics and Supply Chain
Management, Procurement, Business Administration (Supplies Chain Management Option), Commerce (Supply
Chain Management Option) or equivalent qualification from a recognized institution;
IV. Leadership course certificate lasting not less than four (4) weeks from a recognized institution;
V. Membership to Kenya Institute of Supplies Management (KISM) or relevant professional body and in good standing;
VI. Valid licensed Supplies Practitioner;
VII. Certificate in computer applications; and
VIII. Shown merit and ability as reflected in work performance and results.

c) Key Competencies and Skills
I. Analytical;
II. Communication;
III. Strategic and innovative thinking;
IV. Interpersonal;
V. Negotiation;
VI. Leadership;
VII. Team building;
VIII. Mentoring and coaching; and
IX. Demonstrates managerial, administrative, and professional competence results in work performance.
The Officer shall be engaged on contract of up to three (3) years renewable subject to performance and retirement age.

HOW TO APPLY:
Qualified and interested applicants who meet the above requirements are required to submit their job application letters, curriculum vitae, certified copies of academic and professional certificates and relevant testimonials quoting the Title and Reference Number of the position on the cover letter and envelope on or before 16th February 2026 addressed to:

The Chief Executive Officer
Higher Education Loans Board
Anniversary Towers, 19th Floor
P.O. Box 69489 - 00400
NAIROBI, KENYA

Soft copies to be sent to the specific email addresses provided (Please use ddscm@helb.co.ke to apply for this position) for each position. This information is available on https://www.helb.co.ke/career/ Shortlisted candidates will be required to present their Valid Chapter Six Requirements.
HELB is an equal opportunity employer. HELB encourages applications