Office Assistant at Ministry of Agriculture & Livestock Development

Position Title: Office Assistant
Duty Station: PCMU Eldoret
Reporting to: National Programme Assistant
1. Job Purpose
The Office Assistant will provide essential support services to ensure the smooth daily
operations of INReMP’s programme office. The role includes maintaining a clean and
organized work environment, supporting logistical and administrative tasks, and assisting with reception duties. Working closely with all project staff across departments, the Office Assistant will contribute to a professional and welcoming office atmosphere for staff, visitors, and stakeholders.
2. Key Responsibilities
A. Office Administrative Support and Cleanliness
• Ensure cleanliness and tidiness of office premises, including workspaces, meeting
rooms, and common areas.
• Monitor and manage office supplies, notifying the supervisor when replenishment
is needed.
• Maintain basic office equipment and promptly report any malfunctions or service
needs.
• Assist in basic data entry tasks under supervision.
B. Clerical and Messenger Duties
• Assist in setting up meeting rooms, training venues, and workshop spaces.
• Handle incoming and outgoing mail, packages, and courier services.
• Photocopy, scan, and file documents as requested by project staff.
• Run office errands, including delivery and collection of documents and supplies.
C. Hospitality and Front Office Support
• Receive and direct visitors courteously and professionally.
• Maintain a visitor log book and ensure accurate records of office access.
• Prepare and serve tea/coffee for staff and visitors as needed.
• Answer and route phone calls to appropriate staff.
D. Other Duties
• Any other duties as may be assigned by the Supervisor.
3. Academic Qualifications
• A Kenya Certificate of Secondary Education (KCSE) with a minimum grade of D+
or equivalent.
• A Certificate in Office Administration, Secretarial Studies, or a related field is an
added advantage.

4. Applicable Professional Experience
• At least 5 years of experience in an office support role, preferably within
development or institutional settings.
• Experience in similar roles within donor-funded projects is preferred.
5. Competencies and Skills
• Basic computer literacy such as MS Word and email.
• Excellent communication and interpersonal skills.
• Ability to follow instructions and work with minimal supervision.
• Punctual, reliable, and courteous in dealing with staff and visitors.
• Professional appearance and conduct.

1. Access the National Employment Authority’s Integrated Management System (NEAIMS) through www.neaims.go.ke
2. Sign up as a Jobseeker/Intern (if not already signed up).
3. Login and capture your CV/Profile comprehensively.
4. Submit your registration in the portal.
5. Apply for the position(s) of interest as advertised.
6. Frequently check on the status of your application and wait for shortlisting to be done.

Note: Manual/paper applications will not be accepted.

Documents Required (for shortlisted candidates)

• Updated Curriculum Vitae (CV)
• Copies of National ID, academic and professional certificates
• Supporting documents and testimonials
• Letter of recommendation from the current or recent Supervisor (Optional)

Successful candidates will also be required to submit documents in compliance with Chapter Six of the Constitution (2010).

Important Notes

• All appointments are on performance-based contract terms and are subject to an IFAD No Objection.
• Only shortlisted candidates will be contacted.
• The Ministry of Agriculture and Livestock Development is an equal opportunity employer.
• Applications from women, youth, and persons with disabilities are highly encouraged.