Programme Assistant at Ministry of Agriculture & Livestock Development

Position Title: Programme Assistant
Duty Station: PCMU Eldoret
Reporting to: National Programme Coordinator
1. Job Purpose
The Programme Assistant reports directly to the NPC and will provide essential
administrative, logistical, and coordination support to ensure efficient implementation of INReMP activities. The role facilitates smooth communication across project teams,
implementing partners, and stakeholders, while ensuring proper documentation and
operational readiness. The Programme Assistant will contribute to the day-to-day
functioning of the programme office and support planning, reporting, and stakeholder
engagement processes. Reports directly to the Programme Coordinator or designated
Technical Specialist. Works closely with all project teams across components. Interacts
with county government officials, implementing partners, and service providers.
2. Key Responsibilities
A. Administrative and Logistical Support
• Organize meetings, workshops, and field visits, including preparation of agendas,
participant lists, and minutes.
• Coordinate travel arrangements for project staff, consultants, and stakeholders.
• Manage office supplies, stationery, and equipment inventory.
• Support procurement processes by preparing documentation such as requisitions,
quotations, and delivery notes.
• Serve as a liaison between field offices and the programme headquarters.
• Support community engagement activities and mobilization efforts as required.
B. Documentation, Communication and Knowledge Support
• Facilitate communication between technical teams, implementing partners, and
county government officials.
• Maintain an efficient filing system for project documents in both hard and
electronic formats.
• Handle project correspondence, scheduling, and internal communications.
• Assist in compiling project reports, presentations, and briefing materials.
• Maintain up-to-date contact lists of stakeholders, partners, and service providers.

• Support data collection and entry for monitoring and evaluation (M&E) purposes.
D. Other Duties
• Any other duties as may be assigned by the Supervisor.
3. Academic Qualifications
• A Diploma in Business Administration, Project Management, Development Studies,
or any other related field from a recognized institution.
• Any additional relevant training related to administrative or programme support is
an asset.
4. Applicable Professional Experience
• Minimum of seven (7) years of experience in administrative or programme support
roles, preferably within GoK/donor-funded projects.
• Experience in natural resource management, agricultural or rural development
environment is an added advantage.
5. Competencies and Skills
• Excellent organizational, multitasking, and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in computing skills including MS Office Word, Excel, PowerPoint and
basic data entry tools.
• Ability to work collaboratively in a multi-disciplinary and multicultural team
environment.
• Discretion, professionalism, and attention to detail.

1. Access the National Employment Authority’s Integrated Management System (NEAIMS) through www.neaims.go.ke
2. Sign up as a Jobseeker/Intern (if not already signed up).
3. Login and capture your CV/Profile comprehensively.
4. Submit your registration in the portal.
5. Apply for the position(s) of interest as advertised.
6. Frequently check on the status of your application and wait for shortlisting to be done.

Note: Manual/paper applications will not be accepted.

Documents Required (for shortlisted candidates)

• Updated Curriculum Vitae (CV)
• Copies of National ID, academic and professional certificates
• Supporting documents and testimonials
• Letter of recommendation from the current or recent Supervisor (Optional)

Successful candidates will also be required to submit documents in compliance with Chapter Six of the Constitution (2010).

Important Notes

• All appointments are on performance-based contract terms and are subject to an IFAD No Objection.
• Only shortlisted candidates will be contacted.
• The Ministry of Agriculture and Livestock Development is an equal opportunity employer.
• Applications from women, youth, and persons with disabilities are highly encouraged.