Procurement Specialist at Ministry of Agriculture & Livestock Development

Position Title: Procurement Specialist
Duty Station: PCMU Nairobi
Reporting to: National Programme Coordinator

1. Job Purpose
The Procurement Specialist will lead all procurement functions of the Programme,
ensuring transparency, efficiency, and compliance with both IFAD and GoK procurement guidelines. This role provides technical guidance and oversight to PCMU and county-level procurement staff to ensure timely procurement of works, goods, and services in alignment with Programme objectives.

2. Key Responsibilities
A. Procurement Planning and Policy
• Lead the preparation and updates of the Procurement Plan (PP) in line with the
Annual Workplans and &Budgets, IFAD templates, and GoK procedures.
• Contribute to finalization and updates of the procurement section of the Project
Implementation Manual (PIM).
• Ensure procurement activities are aligned with the Financing Agreement, IFAD
Procurement Guidelines, Public Procurement and Asset Disposal Act (PPADA), and
related regulations.

B. Execution of Procurement Processes
• Coordinate preparation of bidding documents, including Terms of Reference
(ToRs), technical specifications, and Bills of Quantities, in collaboration with
technical teams.
• Oversee all stages of procurement, including advertisement, evaluation, contract
award, and contract management.
• Coordinate tender committee meetings and prepare corresponding reports.
• Provide professional reviews of tender evaluation reports and issue procurement
opinions in line with applicable procedures.

C. Compliance, Oversight, and Support
• Ensure timely submission of procurement documentation for approval and
clearance, including No Objection requests to IFAD.
• Ensure accurate documentation and maintain procurement records for audit and
reference.
• Provide training and capacity building to PMCU and County-level staff on
procurement procedures and compliance requirements.

D. Coordination and Advisory Role
• Serve as the primary liaison on procurement matters with GoK agencies, IFAD and
service providers.
• Support integration of procurement functions into overall project planning and
implementation

E. Other Duties
• Perform any other procurement-related duties assigned by the National
Programme Coordinator.

3. Academic Qualifications
• Bachelor’s degree in Procurement, Supply Chain Management, or other relevant
field from a recognized university.
• Must be a registered and licensed member of the Kenya Institute of Supplies
Management (KISM) and in good standing.

4. Applicable Professional Experience
• Minimum of seven (7) years of relevant experience, including at least five (5) years
in a senior management position undertaking procurement roles within
government and donor-funded projects.
• In-depth understanding of IFAD Procurement Guidelines, Public Procurement and
Asset Disposal Act (PPADA), and GoK procurement procedures.
• Experience working in public procurement systems and coordinating with national
and county-level institutions.

5. Competencies and Skills
• Knowledge of international donor procurement frameworks.
• Experience in setting up procurement systems and training teams in procurement
procedures.
• Proficiency in MS Word, Excel, Access, and PowerPoint.
• Excellent coordination, planning, and negotiation skills.
• Ability to work under pressure, meet deadlines, and operate with minimal
supervision.
• Strong interpersonal, analytical, and report-writing skills.
• Ability to interact effectively with diverse teams and stakeholders.

Apply

1. Access the National Employment Authority’s Integrated Management System (NEAIMS) through www.neaims.go.ke
2. Sign up as a Jobseeker/Intern (if not already signed up).
3. Login and capture your CV/Profile comprehensively.
4. Submit your registration in the portal.
5. Apply for the position(s) of interest as advertised.
6. Frequently check on the status of your application and wait for shortlisting to be done.

Note: Manual/paper applications will not be accepted.

Documents Required (for shortlisted candidates)

• Updated Curriculum Vitae (CV)
• Copies of National ID, academic and professional certificates
• Supporting documents and testimonials
• Letter of recommendation from the current or recent Supervisor (Optional)

Successful candidates will also be required to submit documents in compliance with Chapter Six of the Constitution (2010).

Important Notes

• All appointments are on performance-based contract terms and are subject to an IFAD No Objection.
• Only shortlisted candidates will be contacted.
• The Ministry of Agriculture and Livestock Development is an equal opportunity employer.
• Applications from women, youth, and persons with disabilities are highly encouraged.