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Senior Administrative Officer – KEMRI CPHR

Full Time

Job role insights

  • Date posted

    September 23, 2025

  • Closing date

    September 30, 2025

  • Qualification

    Bachelor Degree

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Description

Key Responsibilities:

  • Ensure compliance with KEMRI policies, NACOSTI, SERU/IRB approvals, KPPB, and international research ethics standards.
  • Oversee contracts, sub-awards, MTAs, DTAs, and data protection compliance across projects.
  • Support audits (internal/external), risk management, and governance frameworks to ensure accountability and transparency.
  • Lead preparation, monitoring, and reporting of project budgets in coordination with finance teams.
  • Oversee financial tracking, expenditure reviews, donor reporting, and cost recovery in line with funder requirements (e.g., USG, Gates Foundation, CDC, UNC, Emory).
  • Administer the grants cycle including pre-award assessments, sub-award monitoring, financial reporting, and closeout.
  • Ensure procurement processes, workshop logistics, and field activity resources are cost-effective and compliant with regulations.
  • Monitor use, maintenance, and accountability of project assets and resources.
  • Lead and coordinate administrative functions including office management, procurement, logistics, and compliance.
  • Oversee infrastructure readiness and cross-study resource allocation (staff, vehicles, equipment) at multiple sites (Siaya, Kisumu).
  • Supervise administrative staff, set performance goals, conduct evaluations, and ensure accountability.
  • Develop and implement policies, systems, and SOPs to improve efficiency and operational excellence.
  • Oversee staff recruitment, contracts, payroll, and performance management in line with project needs.
  • Ensure mandatory training (GCP, biosafety, ethics) for research staff.
  • Provide mentorship, training, and career development opportunities for junior researchers and administrative staff.
  • Promote staff motivation, retention, succession planning, and team collaboration.
  • Liaise with MoH, County Health Departments, and regulatory bodies to align research with national priorities.
  • Strengthen collaborations with international partners and donors (CDC, Gates, Task Force, UNC, Emory, GWU).
  • Support community engagement frameworks including Community Advisory Boards (CABs) and sensitization forums.
  • Act as a central communication link across departments, partners, and external stakeholders.
  • Represent the PI/Project Director in high-level stakeholder and donor forums.
  • Establish systems to track project performance, milestones, and deliverables.
  • Ensure compliance with data security, integrity, and sharing requirements.
  • Support development of research databases, repositories, and publication processes.
  • Document and disseminate lessons learned to strengthen ongoing and future research.

Vacancy Requirements:

#Description.Requirement Type
1Bachelor’s degree in Business Administration, Project Management, Public Health, Human Resource Management, or related fieldMandatory
2A Master degree will be an added advantageAdded Advantage
3Strong knowledge of research governance, compliance, and donor regulationsMandatory
4Proven experience in research management, grants administration, and compliance with international fundersMandatory
5At least 7 years’ relevant experience, with 3 years in senior management within research or donor-funded programsMandatory
6Demonstrated ability to manage multi-site clinical trials, surveillance studies, or large-scale research programsMandatory
7Excellent leadership, negotiation, communication, and report-writing skillsMandatory
8Proficiency in MS Office, grants management systems, and research databasesMandatory
9High integrity, professionalism, and accountabilityMandatory
10Strong leadership, problem-solving, and decision-making skillsMandatory
11Ability to manage multiple projects under pressure and meet tight deadlinesMandatory
12Effective stakeholder engagement and diplomacy skillsMandatory
13Strategic thinker with adaptability to dynamic research environmentsMandatory
14Team player with proven ability to mentor and foster collaborationMandatory
15Commitment to advancing KEMRI’s mission and contributing to global health impactMandatory

Apply

https://erecruitment.kemri.go.ke:7070/Home/SingleJobView/VN00874

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