Procurement Category Lead-CRES at Absa Bank

Job Summary

Job Description

Job Purpose:

To manage the end-to-end procurement, contracting, and supplier management of general services and stationery for the Bank. This includes stationery (including cheque books and plastic cards), courier services, car hire, consumables (milk, tea, bread, toiletries), small office machines (note counters, card printers, cheque scanners), and facilities-related services such as cleaning and minor repairs. This role ensures all procurement processes are conducted in line with Bank policy, CBK guidelines, Group procurement policy and audit standards — supporting operational efficiency across branches and head office units.

Key Accountabilities:

Business Management 50%

• Strategic Sourcing & Tendering
  • Lead RFQs/RFPs and sourcing events for this category,
  • Develop tender documentation, evaluation criteria, and supplier scorecards.
  • Coordinate technical and commercial evaluations with user departments.
  • Recommend suppliers for approval in line with governance threshold
• Contracting & Vendor Selection
  • Work with Legal to negotiate contracts ensuring terms mitigate risks and align with Bank interests.
  • Ensure contract accuracy, enforceability, and timely approvals.
  • Conduct vendor selection in line with policy, due diligence, and compliance requirements.
• Supplier Onboarding & Relationship Management
  • Conduct onboarding for newly selected suppliers (registration, due diligence, KYC, etc.)
  • Monitor supplier compliance with contractual obligations, SLAs, and KPIs.
  • Hold regular performance reviews and document supplier performance issues.
  • Resolve service delivery gaps in collaboration with suppliers and internal stakeholders
• Contract Lifecycle & Spend Management
  •  Maintain a register of contracts with renewal/expiry alerts.
  •  Ensure timely renewal or re-tendering to avoid supply disruptions.
  • Tracks spend against contracts and highlight variances or risks.
  • Keep contract records up to date and audit ready.
• Requisition, PO & Fulfilment Support
  • Convert approved requisitions into POs in the e-procurement system (e.g., Coupa).
  • Follow up on deliveries and services for branches and departments.
  • Escalate delays, quality issues, or non-conformance to Category Manager.
  •  Ensure timely GRN confirmation and support payment processing.

Cost, Risk & Compliance 30%

• Monitor and control all work flow ensuring all requests received from the business are actioned to meet designated deadlines.
• Ensure that requests received are in order in all aspects to facilitate compliance with sourcing procedures.
• Manage medium/long-term relationships with suppliers
• Appraise and recommend selection of suppliers and service providers to ensure that the Bank is leveraging it’s purchasing power
• Ensure compliance to the Group Procurement policy , ABC policies, ABKE procurement policy and CBK guidelines.
•   Deliver savings targets, cost avoidance, and process efficiencies for this category.

Stakeholder Management / Service Delivery 10%

• Develop and agree service level agreements with internal customers
• Develop and manage strategic long-term relationships with major suppliers to maintain quality service to the bank
• Monitor achievement of SLAs by suppliers and ensure that SLAs with internal customers are met
• Undertaking negotiations with suppliers for goods
• Develop and deliver appropriate sourcing strategies
• Use/modify suitable standard forms of contracts to govern commercial activity
• Partner with internal stakeholders (Branches & R, IT,) to understand requirements and align sourcing with operational needs.

Self-management 10%

• Pursue self-development to increase personal effectiveness, acknowledging strengths and areas for development.

Categories Managed

• Stationery: Cheque books, plastic cards, office supplies, controlled & general office stationery
• Courier & Car Hire Services: Inter-branch, same-day, long-term and ad hoc hires
• Consumables: Tea, milk, bread, sugar, toiletries
• Small Equipment: Note counters, cheque scanners, card printers
• General Services: Cleaning, sanitary bins, waste disposal, grounds maintenance, small repairs
• Outsourced Support Services: Auctioneers, debt collectors

Qualifications

• Bachelor's degree and Professional qualifications

Technical Skills & Competencies

• Sourcing and negotiation skills
• Contract drafting/review and basic legal understanding
• Supplier performance monitoring and escalation
• Strong organizational and multitasking ability
• Excellent interpersonal and stakeholder engagement
• ERP/e-procurement and MS Office proficiency

Behavioral Competencies

• Integrity and transparency
• Attention to detail and risk awareness
• Ownership and accountability
• Business-oriented problem-solving
• Professionalism in communication
• Collaborative, yet assertive when needed

***Application deadline – 4th September 2025***

Absa Bank Kenya is an equal opportunity, affirmative action employer. Preference will be given to suitable candidates from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile and add to the diversity of the Bank.

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