Project Quantity Surveyor at African Agricultural Technology Foundation (AATF)

AATF is a not-for-profit African led technology- transfer organization that provides farmers in Sub- Saharan Africa (SSA) with practical technology solutions to overcome farm productivity constraints. Founded in 2003, AATF is driven by the vision of a prosperous, resilient, food and nutrition-secure Africa, where smallholder farmers’ livelihoods are transformed through agricultural innovations.

AATF Head Office Construction Project

AATF plans to construct its Headquarters in Nairobi. The management would like to engage a qualified Individual Consultant/Consultancy Firm as a Project Quantity Surveyor to manage the construction project costs. In any large-scale construction project, the role of the Project Quantity Surveyor is critical to the project’s overall success

Overall Role of Quantity Surveyor

As the project cost consultant, the Quantity Surveyors will ensure the best value for money for this project. S/he will oversee the day-to-day execution of the project, ensuring that budgets are adhered to. Their duties extend across several domains, including:

1. Prepare rates and prices for use in project cost estimations.
   • Preparing preliminary estimates for budgeting purposes and carry out value engineering exercises.
   • Attending meetings and negotiations with construction professionals, such as site managers, project managers, site engineers, and other stakeholders.
   • Preparing Bills of Quantities for building, civil and other works, works based on standard methods of measurements.
   • Prepare tender and contract documents based on standard templates.
   • Assist in tender evaluations and reporting.
   • Carry out site visits for the purpose of monitoring and evaluation of construction costs.
   • Prepare valuation reports for issuance of interim payment certificates
   • Administer contract conditions including managing and valuation of contractor’s claims.
   • Advise on any suggested variations in terms of cost impacts.
   • Prepare final accounts for the purposes of issuance of construction completion certificates.
   • Undertake any other tasks that may be requested by the Project Manager and Client in line with the professional obligations of the Quantity Surveyor.
2. Reporting and Communication:
   • The Quantity Surveyor will provide regular progress reports to the Client, the Project Manager and Consultants. This includes detailed updates on milestones, budget utilization, risk assessments, and any challenges that may require high-level interventions.
   • The Project QS will work on the cost estimates provided by the Project Manager’s QS.
   • The Project QS will work with and will be supervised directly by the Project Manager’s QS.

3.    Detailed Design and Tender Action

Project QS will develop a comprehensive Bill of Quantities (BoQ) and issuing construction specifications based on detailed designs from the Architects, the Structural Engineer, the Electrical and Mechanical Engineers, Interior Designer and Landscape Architects. The outputs are tabulated below.

4.   Construction Supervision

The Project Quantity Surveyor plays during the construction phase, ensuring that all aspects of the project are delivered according to the approved timeline, budget, and quality standards. The tasks include Financial Appraisals, Valuations for Purposes of issuance of certificates, and costing of variations, if any.

5.   Application Requirements

Interested Individual consultants/consultancy firms are expected to submit the following:

A.   Technical Proposal (Not more than 30 Pages excluding annexes/attachments)

• Understanding of the Project Quantity Surveyor’s Role.
• Proof of experience in handling similar projects by providing a list of past and present clients for which the consultant conducted similar projects.
• Indicate years of experience in the field of construction, the minimum experience post registration is Ten Years (10 Years).
• Submit CVs, academic, professional certificates.
• Up to date Practice License from the Board of Registration of Architects and Quantity Surveyors.
• Submit at least three Certificates of completion/recommendation letters from previous most recent clients and include contract information.
• Any other information to support your proposal.

B.    Professional Fees Proposal

• This project will be time and input based; therefore, the breakdown of professional fees should be structured in a similar manner.
• Budget should be clearly broken down and justified including estimated days of working, and expenses related to every phase.
• Be comprehensive and inclusive of all applicable taxes.
• Indicate terms and conditions of payment.

6.    Application Submission

Interested applicants should send their proposal (Technical and Financial) together with other supporting documents to the Procurement Office through  Procurement@aatf-africa.org by COB 5^th August 2025 with the subject head “HOC PROJECT QUANTITY SURVEYOR”.

7.    Terms and conditions of the proposal

AATF reserves the right to request new or additional information regarding each service provider and any individual or other persons associated with its project proposal. AATF reserves the right not to make any appointment with the proposals submitted.

Service providers shall not make available or disclose details pertaining to their Project proposal with anyone not specifically involved, unless authorized to do so by AATF. Service providers shall not issue any press release or other public announcement pertaining to details of their project proposal without prior written approval.

AATF Service providers are required to declare any conflict of interest they may have in the transaction for which the tender is submitted or any potential conflict of interest. AATF reserves the right not to consider further any proposal where such a conflict of interest exists or where such potential conflict of interest may arise.

8. Confidentiality statement

All data and information received from AATF for the purpose of this assignment are to be treated confidential and are only to be used in connection with the execution of these Terms of Reference. All intellectual property rights arising from the execution of these Terms of Reference are assigned to AATF.

Only successful candidates will be contacted.