Human Resources Assistant at the U.S Embassy Nairobi
Job role insights
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Date posted
July 18, 2025
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Closing date
August 1, 2025
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Qualification
Diploma
Description
- Announcement Number: 2025-Nairobi-037-EFM
- Hiring Agency: Embassy Nairobi
- Position Title: Human Resources Assistant (USDH Portfolio) - USEFMs Only
- Open Period: 07/17/2025 - 08/01/2025 Format MM/DD/YYYY
- Vacancy Time Zone: GMT+3
- Series/Grade: FP - 0305 7
- Salary: USD $52,864 - USD $77,632 /Biweekly
- Work Schedule: Full-time - Full Time - 40 hours per week
- Promotion Potential: FP-7
- Duty Location(s): 1 Vacancy inNairobi, KE
- Telework Eligible: No
Overview
- Hiring Path:
- • Open to the public
- Who May Apply/Clarification From the Agency:
- For USEFM - FP is FS. Actual FP salary determined by Washington D.C.
• U.S. Citizen Eligible Family Members (USEFMs) - All Agencies
Employees of the Mission / USEFMs / EFMS - Security Clearance Required: Secret/Confidential Clearance
- Appointment Type Permanent
- Appointment Type Details: Definite - Not to Exceed 5 years
- Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
- Summary:
The work schedule for this position is: Full Time, 40 hours per week
Start date: This position is anticipated to open Summer 2025. Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
- Supervisory Position: No
- Relocation Expenses Reimbursed: No
- Travel Required: Not Required
Duties
The incumbent of the position is the assistant to the U.S. Direct Hire (USDH) Portfolio. Duties include: administering and assisting with the yearly EER and eAwards processes. Supports the American HR Portfolio, supporting 31 U.S. government agencies and offices, over 1,500 Chief of Mission personnel, and close to $1 billion in resources. The incumbent works collaboratively with two Human Resources Assistants, Human Resources Clerk and one Human Resources Assistant (American Services Team Lead) on the American Portfolio. The incumbent is supervised by the Human Resources Officer with oversight of the American Portfolio. Position requires Secret Security clearance.
Qualifications and Evaluations
Requirements:
Experience:
Minimum of three (3) years of administrative office work experience is required.
JOB KNOWLEDGE:
Must have a good knowledge of Mission, Bureau and Post Employment Policies. Must have good knowledge of OPM rules and Employment Benefits such as FEHB, FEGLI, TSP. Must have working knowledge of EEO laws.
- Education Requirements:
A High School Diploma is required.
- Evaluations:
LANGUAGE PROFICIENCY:
English Level 3 - Good working knowledge; written & spoken is required.
SKILLS AND ABILITIES:
Must have ability to work on a team with shifting unit priorities, coordinating with the other HR Assistant in charge of the EFM portfolio and LE Staff colleagues. Must have strong communication and interpersonal skills and have the ability to work with clients of diverse backgrounds. Must be familiar with the MS Office Suite, and have in-depth experience with Word, Excel, and Outlook. Must have ability to create and work with databases. Must have the ability to obtain a Secret clearance.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
- Qualifications:
All applicants under consideration will be required to pass security certifications.
Benefits and Other Info
- Benefits:
- Agency Benefits:
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
- Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
FURTHER, THE FOLLOWING APPLY TO EFMs, USEFMs, and AEFMs ONLY:
- Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible to apply.
- Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.
- The following may also be considered when determining successful candidacy: nepotism, conflicts of interest, budget, etc.
How to Apply
Click on the link to apply: https://erajobs.state.gov/dos-era/vacancy/viewVacancyDetail.hms?_ref=vhjzz2n3pt0&returnToSearch=true&jnum=69472&orgId=25
Interested in this job?
13 days left to apply
